Description

We are looking for a professional and organised Front of House and Administrative Assistant to manage reception, support office operations, and provide high-quality administrative assistance. The role involves handling client interactions, coordinating meetings, and maintaining a professional and efficient office environment.

Key Responsibilities

1. Front of House
2. • Manage the reception area and ensure it is consistently professional, organised, and welcoming.
3. • Greet guests and visitors courteously and professionally.
4. • Answer, screen, and direct incoming phone calls appropriately.
5. Facilities and Office Presentation
6. • Proactively ensure that all office areas are clean, tidy, and presentable at all times.
7. • Ensure meeting rooms are properly prepared in advance of meetings and restore meeting rooms to a neat and orderly condition after use.
8. • Support the smooth day-to-day running of the office environment and help maintain a professional standard throughout the premises.
9. Administrative Duties
10. • Support communication and coordination with external Public Sector and Public Service entities as required.
11. • Assist in managing KYC processes for prospective clients, including the collection, organisation, and follow-up of required documentation.
12. • Attend meetings when required, prepare accurate minutes, summarise discussions and action points, and track follow-ups using the Company’s digital tools and systems.
13. • Take clear and accurate dictation and transcribe and format written material to a high professional standard.
14. • Draft, format, compile, and proofread formal documents, reports, letters, standard operating procedures, presentations, and general correspondence as directed.
15. • Assist with calendar management, meeting coordination, and scheduling of internal and external appointments.
16. • Support client and stakeholder communications in a professional and timely manner.
17. • Support the operations of the business by inputting and processing data in the Company’s digital tools and systems as required.
18. • Organise, maintain, and update digital and physical filing systems to ensure efficient document control and retrieval.
19. • Handle sensitive information and documentation with the highest level of confidentiality and discretion at all times.

Requirements and Skills

1. • Excellent communication and interpersonal skills
2. • Strong organisational and time management abilities
3. • Professional front-of-house presence and client service skills
4. • High attention to detail and accuracy
5. • Strong administrative and documentation skills
6. • Ability to manage multiple tasks and prioritise effectively
7. • Proficiency in Microsoft Office and digital tools
8. • Discretion and ability to handle confidential information
9. • Proactive, reliable, and solution-oriented approach
10. How to Apply:
11. Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to recruit@polymathandboffin.com. Please include "Front of House" in the subject line.

The salary for this position will be commensurate with qualifications, experience and skills.

If you are motivated, methodical, have an excellent eye for detail and are looking
for a challenging yet rewarding opportunity that will enable you to grow and
develop professionally, we encourage you to apply by filling in the form below.