Vacancy:

Front of House Executive

At Polymath & Boffin, we bridge capital with opportunity, structuring investments
that drive long-term prosperity. With precision, experience and integrity, we turn
potential into measurable success.

Our work spans markets and sectors, but our approach is consistent —
collaborative, thoughtful, and built on trust. If that sounds like the kind of
environment you'd thrive in, take a look at our current roles. We'd be glad to hear
from you.


Description

We are looking for a professional, organised, and service-oriented Front of House Executive to support the smooth running of our office and ensure a welcoming experience for visitors, clients, and guests. The role combines front-of-house reception, facilities and office coordination, and administrative support.


Key Responsibilities

  1. Front of House
  2. • Act as the first point of contact for visitors, clients, and guests, ensuring a professional and welcoming experience.
  3. • Manage incoming calls, emails, customer queries, correspondence, mail, couriers, and deliveries.
  4. • Coordinate meeting rooms, appointments, diaries, and hospitality arrangements for meetings and events.
  5. • Manage and route correspondence and queries to the appropriate departments or individuals.
  6. Facilities and Office Presentation
  7. • Maintain a professional and presentable reception area at all times.
  8. • Ensure meeting rooms are properly prepared before meetings and restored after use.
  9. • Support internal events, meetings, and hospitality arrangements when required.
  10. Administrative Duties
  11. • Provide high-level administrative and clerical support across the organisation.
  12. • Assist with photocopying, scanning, document handling, data input, and general operational support tasks.
  13. • Draft, format, compile, and proofread documents, reports, letters, presentations, and correspondence as required.
  14. • Assist with compliance and KYC-related documentation, ensuring that required documents are collected, organised, completed, and submitted on time.
  15. • Support internal teams with ad hoc administrative and coordination tasks.
  16. • Handle sensitive information and documentation with confidentiality, discretion, and professionalism at all times.

Requirements and Skills

  1. Candidate Profile
  2. The ideal candidate will be well-presented, reliable, organised, and able to manage multiple priorities in a busy office environment.
  3. Requirements
  4. • Strong communication and interpersonal skills.
  5. • Excellent organisational skills and attention to detail.
  6. • Professional telephone and written communication skills.
  7. • Excellent working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  8. • Ability to work independently and support different teams across the organisation.
  9. • Previous experience in reception, front office, administration, or office coordination is a must.
  10. How to Apply
  11. Interested candidates are invited to submit their CV via LinkedIn or by email to recruitment@polymathandboffin.com.
  12. Applications will be treated in strict confidence.

The salary for this position will be commensurate with qualifications, experience and skills.


If you are motivated, methodical, have an excellent eye for detail and are looking
for a challenging yet rewarding opportunity that will enable you to grow and
develop professionally, we encourage you to apply by filling in the form below.

Application form - Front of House Executive